PS to Executive Director (Honorable)

Published On

26 Aug 2023

Company Information

Ambala Foundation

Address : House no- 62, Block-ka, Piciculture Housing Society, Shyamoli, Dhaka- 1207

Web : www.ambalafoundation.org

Business : Ambala Foundation, a non-profit and non-political voluntary organization, has been working in Bangladesh since 1994 with over one million people, their families and communities at the grass root to national level in the field of microfinance, human rights, governance, health, education, water and sanitation, income generation, environment, women and children development, cross cultural communication etc. Radio Bikrampur is a creative initiative of Ambala Foundation.

PS to Executive Director (Honorable)

Ambala Foundation

Vacancy

01

Job Context

    Ambala Foundation a non-profit and non-political organization which MRA License no: 00350-01308-00086, has been working in Bangladesh since 1994 with over one million people, their families and communities at the grass root to national level in the field of microfinance, human rights, governance, health, education, income generation, environment, women and children development, cross cultural communication etc. To achieve the organizational goal a dedicated and energetic Personal Secretary needed for honorable Executive Director.

Job Responsibilities

  • Assisting the honorable Executive Director in managing all daily affairs of office.
  • Arrangements of foreign trips/VISA processing, all types of official/ business correspondence related to the Secretariat.
  • Remind all agenda’s relating to any type of trip/visits, VIP guest arrival, meeting fixation/cancellation, document preparation/submission/delivery, mail communication to honorable Executive Director.
  • Act as one stop service point with maintaining day to day secretarial activities.
  • Drafting different types of Professional Note, Memo, Office Order, Office Circular etc in English and Bengali is mandatory.
  • Handling phone calls, emails, and other forms of correspondence on behalf of the Honorable Executive Director with screening and prioritizing as necessary.
  • Organize daily, weekly, and monthly schedule, including appointments, meetings, and events.
  • Overseeing the driver, front desk, logistics, personal security and daily work schedule.
  • Fixing appointments liaise with government/private/business organizations.
  • Preparing meeting materials, taking notes during meetings, ensuring actions are carried out.
  • Circulating meeting minutes and following up its progress in liaison with concerned officers.
  • Maintaining a high level of confidentiality regarding sensitive information.
  • Organizing and maintaining files, records, and databases.
  • Providing personal assistance, including handling personal appointments, errands, and etc.
  • Handling multiple tasks efficiently and effectively to ensure the smooth functioning of the office.
  • Being flexible and adaptable to handle unexpected changes or challenges.
  • Responsible for handling all travel arrangements (domestic and international) including hotel accommodations, airline reservations, office & site meeting venues with confirmation emails.etc


Employment Status

Full-time


Educational Requirements

  • Honors’/ Masters from any discipline.
  • BBA / MBA from any reputed UGC-approved institute with sound English knowledge of written & verbal.
  • Any degree and certificate on Secretarial Science is preferable.

Experience Requirements

  • 3 to 5 year(s)
  • Freshers are also encouraged to apply.


Additional Requirements

  • Age at most 35 years
  • The applicants should have experience in the following area(s): Personal Secretary
  • Must be well groomed (both personally and officially).
  • Pro-active, Tech-savvy, Self-motivated, Enthusiastic and Career-oriented.
  • Must have fluency in English & able to communicate with foreign delegates.
  • Must be smart, sincere/trustworthy, and have a pleasant personality.
  • Desire to have quality to work beyond general working hours under immense pressure.
  • Possess excellent computer skills (MS Office, e-mail, Internet usage and virtual meeting platforms).
  • Proactive, Innovative and capable to work under pressure.
  • Strong proficiency in spoken and written English with excellent communication
  • IELTS good score is preferable.
  • Ability to cope with constant changes.

Job Location

Dhaka

Salary

    Negotiable

Compensation & Other Benefits

  • 3 Festival Bonuses.
  • Yearly Salary increment.


Job Source

Bdjobs.com Online Job Posting.

Published on: 26 Aug 2023

Vacancy: 
01

Employment Status: Full-time

Experience: 3 to 5 year(s)

Age: Age at most 35 years

Job Location: Dhaka

Salary: Negotiable

Application Deadline: 9 Sep 2023


Applicants are encouraged to submit Video Resume

Read Before Apply

Applicants are encouraged to submit Video Resume.

*Photograph must be enclosed with the resume.

Apply Procedure





Application Deadline : 9 Sep 2023

Leave a Comment