Deputy Manager, Admin, Grants and Finance, Disaster Risk Management Programme (DRMP)

Deputy Manager, Admin, Grants and Finance, Disaster Risk Management Programme (DRMP)

BRAC

Vacancy

Not specific

Job Context

  • JOB PURPOSE: The Deputy Manager-Admin, Grants and Finance will ensure the DRMP team with appropriate finance, grants, and administrative/logistical support (internally and externally) to effectively implement programme activities, as outlined in the major responsibilities below.
  • SAFEGUARDING RESPONSIBILITIES
  • Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme`s goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
  • Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
  • Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.

Job Responsibilities

  • Plan and execute DRMP team activities relevant to administration finance in coordination and collaboration with finance & accounts, administration, HR, internal audit and other support functions to ensure all administrative and compliance related requirements.
  • Identify the areas for cost efficiency and ensure yearly budget preparation in collaboration with accounts department. Ensure DRMP components field/staff/accounts/budget related approval, and human resource related activities.
  • Undertake analysis of monthly financial reports by taking into consideration of budget and expenditure; and share findings with the programmes.
  • Develop budget for donor proposal as well as overall grants management of DRMP.
  • Upload confirmed grants projects information in the online system (JIRA) of BRAC; document payment and expenditure; prepare financial progress reports; and ensure compliance of grant/donor regulations.
  • Coordinate with the relevant govt department for dissemination of learning materials; finance and accounts team and PSU for preparation and submission of FD 6/7 for NGO Affair Bureau (NGOAB) approval.
  • Prepare project completion report for NGOAB and act as a primary contact to ensure timely submission of programme budgets, audit reply and other reports. Serve as a point of contacts within the team for external donor audit apart from NGOAB.
  • Process/check of bill and vouchers to ensure booking within the programme/project time frame and in the right budget code.
  • Work closely with the procurement committee for selecting the proper bidder through evaluation.
  • Ensure procurement of programme goods, commodities, services and office supplies in a timely manner. Maintain inventory register of all items and fixed assets regularly. Ensure logistical support to organize events at national and regional levels.
  • Ensure procurement of Non-Food Items (NFIs) by procurement department and supplying all materials to the emergency response areas through central and regional store as/when required. Provide with on-site administrative and logistic support for emergency response and project implementation, which will require staying in the field.
  • Provide with administrative/logistical support to DRMP teams in processing visa application, managing DRMP visitors’ schedule and programmes.
  • Maintain coordination with DRMP management staff and hired consultants to accomplish day to day administrative support and to deal with management related issues.
  • Share official documents such as circulars, meeting minutes, related information with field and head office concerned staffs. Preserve valuable documents and information of the programme and assist in publishing them as knowledge products.


Employment Status

Full-time


Educational Requirements

  • Graduation in any relevant discipline from any recognised university.

Experience Requirements

  • At least 2 year(s)


Additional Requirements

  • Excellent practical knowledge on MS Office package and software application.
  • Ability to understand new terminology and concepts easily.
  • Time management, Multitasking, Report Writing.
  • Highly skilled about computer operating, MS office and Internet browsing .
  • Proficiency in Bangla and English language.
  • Strong interpersonal and communication skills.
  • Demonstrated ability to work in a team and to develop networks and collaborations.
  • Ability to carry assigned tasks independently.
  • Good writing skills.
  • Minimum 02 years of relevant work experience

Job Location

Dhaka

Salary

    Negotiable

Compensation & Other Benefits

  • Festival Bonus, Contributory Provident Fund, Gratuity, Health and Life Insurance, Maternity/ Paternity Leave, Wellness Centre Facility, Day Care Facility and others as per policy.


Job Source

Bdjobs.com Online Job Posting.

Published on: 12 Sep 2023

Vacancy: 
Not specific

Employment Status: Full-time

Experience: At least 2 year(s)

Job Location: Dhaka

Salary: Negotiable

Application Deadline: 16 Sep 2023

Published On

12 Sep 2023

Company Information

BRAC

Leave a Comment